Editors choice

Todoist Review: A Game-Changer in Task Management?

Finding the perfect task management software to streamline your workflow and declutter your mind is like seeking the proverbial needle in the digital haystack. One contender, rising to the challenge, is Todoist. This comprehensive app promises to transform your to-do list into a productivity powerhouse. But does it deliver? In this blog, we put the solution under the microscope and examine its claims.
9/10 (Expert Score)
Product is rated as #31 in category Software Review

Do you struggle to keep track of all your deadlines? Look no further than this popular task management software that has been revolutionizing the way we organize and prioritize our daily work. With its sleek and user-friendly interface, Todoist offers a comprehensive and efficient system for work, projects, and goals. In this review, we will dive into the features and benefits, and discuss why it has become a game-changer for individuals and businesses alike. Whether you are a busy professional, a student juggling multiple assignments, or simply someone looking to improve their productivity, read on to see how it can help you stay on top and achieve your goals with ease.

What is Task Management Software?

Control workflow

Task management software is a digital tool that assists in the process of organizing, monitoring, and completing. These tools are designed to break down large projects into small steps, provide visibility into progress, and ensure deadlines are met.

It often includes features such as assignment, due date tracking, priority labeling, and progress reporting. Some software also allows for collaboration, enabling team members to share, delegate, and discuss projects in real time. With such a tool, you can say goodbye to old-fashioned methods of tracking such as physical to-do lists or spreadsheets.

Task management software serves as a centralized platform where everything is clearly laid out, easily accessible, and continually updated. This not only helps in ensuring everything is completed on time, but also provides an overview of your or your team’s workload, which can be invaluable in planning time and resources effectively.

You might be also interested in other software reviews from this category: Work Management Software Reviews.

What is Todoist?

Software overview

Todoist is a powerful tool engineered by Doist with the aim to radically improve your experience. Its compatibility extends across various platforms, offering the ability to maintain your productivity goals wherever you are.

todoist review task management opinion

It’s designed to be a user-friendly interface that effortlessly allows you to create and assign tasks, determine deadlines, and sort into categories through its unique label and filter system.

Goal is to evolve into the central hub for all your productivity, affording you the opportunity to conveniently oversee your to-do list anytime, anywhere. This dynamic software isn’t just about list-making; it’s about transforming those lists into actionable and achievable goals.

It serves as a one-stop-shop for task management, providing a unified platform for users to plan their work seamlessly.

Todoist review and opinions

What do we think?

Having spent several weeks testing Todoist, our experience has been largely positive. The initial attraction to the solution was its user-friendly design. The process of creating tasks, setting priorities, and attaching due dates was straightforward and easy to navigate.

todoist features pros cons

The addition of task delegation made collaboration with team members simple and effective, enhanced further by the ability to attach files and leave comments for clarity. 

Minimalistic, clutter-free design was a breath of fresh air, allowing us to focus on the tasks at hand without unnecessary distractions. Its broad compatibility with various other apps significantly enhanced convenience, allowing us to integrate with other aspects of our work.

The intuitive nature of Todoist stood out, with features and functionalities that are simple to use yet effective in tasks. The convenience of having all projects in one place, the ability to view them from any device, and the flexibility it offers in terms of labeling, filtering, and organizing, made our management much more efficient and enjoyable.

Our interaction proved it to be a robust tool, suitable for personal needs or collaborating on team projects. However, while user-friendly overall, newcomers may need some time to adapt to the range of features it offers. This initial learning curve is a minor inconvenience compared to the increase in productivity and efficiency it offers once mastered. 

We were particularly impressed with the seamless integration with other apps, which played a significant role in centralizing our workflow. From daily to tracking the progress of long-term projects, Todoist facilitated an organized, streamlined approach to task management.

Todoist pros and cons

Is this task app worth it?

With every digital tool, there are always advantages and disadvantages to consider. Starting with the positives, Todoist’s advanced features, such as the capability to delegate, the use of labels and filters for organization, and the potential for integration with other applications, are noteworthy.

One of the key strengths is its free version. It’s packed with enough features for an individual user, providing a cost-effective solution for personal needs. If you require more advanced options, particularly for team collaboration, it offers a premium version that is feature-rich.

However, it does come with its share of drawbacks. While the premium version provides a plethora of benefits, the cost can be a deterrent for smaller teams or startups with a tight budget. Another point to consider is the initial learning curve for first-time users.

Though the software is intuitively designed, the extensive range of features can seem overwhelming at first. It could require a bit of time and patience for beginners to fully understand and utilize the platform to its full potential. 

But despite these minor drawbacks, Todoist’s strengths far outweigh its weaknesses. Its efficient features and user-friendly interface make it a valuable tool in the realm of task management.

Todoist pricing

Plans and options

Todoist offers a flexible pricing model to suit different needs. Its “Pro” plan, priced at $4 per month billed yearly, is designed for individuals, providing 300 personal projects, a calendar layout, reminders and duration, 150 filter views, an unlimited activity history, and an AI Assistant.

todoist price pricing plans cost

If you need a more robust solution for your team, consider the “Business” plan. For $6 per member/month billed yearly, it includes a shared team workspace, 500 team projects, unlimited team members & guests, unlimited project folders, team roles & permissions, and centralized team billing.

This plan allows for a more streamlined and organized collaborative experience. Plus, you can create a team for free initially, then upgrade to this plan.

Todoist offers value for money, providing robust features and functionalities at competitive pricing levels. However, your final choice should be guided by your specific needs and budget.

Todoist alternatives and competitors

What instead of todoist.com?

While Todoist undoubtedly holds its own strengths, it’s worth noting that several alternatives exist in the market, each with its unique strengths.

One such competitor is Microsoft To Do. A handy tool for task management, Microsoft To Do is known for its straightforward, user-friendly interface and seamless integration with other Microsoft applications. This makes it an ideal pick for those already ensconced in the Microsoft ecosystem.

On the other hand, if you are searching for more comprehensive work and project tools, Monday, Smartsuite, and Unrubble warrant your attention.

Monday.com stands out with its visually appealing interface and extensive customization options that cater to various project types and team sizes. Its ability to automate routine work and create custom workflows can be a game-changer for teams looking to streamline their projects.

SmartSuite, another versatile tool, offers a suite of applications that enable efficient project management. Its capabilities extend to team collaboration, time tracking, and reporting, making it a robust solution for larger organizations.

Lastly, Unrubble, a less-known yet potent competitor, excels in prioritization and time tracking. Its unique feature set includes time estimates for tasks and a daily planning tool that helps users plan their day efficiently.

While these alternatives each have their unique offerings, the choice ultimately boils down to your specific needs and preferences. Understanding the pros and cons of each tool and how they align with your workflow will guide you towards the most suitable option. Whether Todoist, Microsoft To Do, Monday, Smartsuite, or Unrubble, each tool offers the potential to transform your experience.

Todoist free version

Check the trial

Embarking on the journey of organized productivity with Todoist doesn’t have to burn a hole in your pocket. Tool offers a free trial that provides a host of features designed to kickstart your task management adventure.

todoist free trial test

You can start experiencing the benefits of Todoist by creating an account at no cost. This free trial allows you to run up to 5 personal projects, offering an organized approach to handle different aspects of your life.

The ‘Smart quick add’ feature lets you swiftly input your tasks, while flexible list and board layouts cater to your preferred visualization style. With 3 filter views, you can sort based on various parameters, giving you a clearer picture of your workflow.

Additionally, you can track your productivity journey with a week’s worth of activity history. One of the standout features of the free trial is the ability to integrate your Todoist account with other applications such as email and calendar. This integration enhances the convenience of managing your tasks by centralizing your workflow.

However, it’s important to note that while the free trial offers several compelling features, it is slightly limited compared to the Pro and Business plans. Nevertheless, it provides a valuable opportunity to experience it firsthand and determine if its features align with your task management requirements.

So, why not give Todoist a try? Start organizing your life for free and discover a more productive, stress-free way with free trial.

Final thoughts – opinion


9Expert Score

Todoist is one of the best solutions on the market from years.


When it comes to the bottom line, our assessment strongly leans towards a positive endorsement of Todoist as a potent task management tool. Its plethora of features and ease of use make it a compelling choice for individuals and teams alike looking to bolster their productivity and organization.

Yes, there may be an initial learning curve, but once you surmount this minor obstacle, you’ll discover an effective tool that can significantly streamline your process. The cost is justifiable considering the range of functionalities on offer, and the free trial provides an opportunity to evaluate whether this platform aligns with your specific needs, without any monetary commitment.

To summarize, if you’re in the market for a powerful, user-friendly task management software, Todoist definitely deserves your consideration.

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